|FEMA Training Grant Program continued|
Issued By: U.S. Department of Homeland Security (DHS): Federal Emergency Management Agency (FEMA)
FEMA makes all funding opportunities available on the Internet at http://www.grants.gov. If you experience difficulties accessing information or have any questions, please call the Grants.gov customer support hotline at (800) 518-4726.Application forms and instructions are available at Grants.gov. To access these materials, go to http://www.grants.gov, select “Apply for Grants,” and then select “Download Application Package.” Enter the CFDA and/or the funding opportunity number located on the cover of this announcement. Select “Download Application Package,” and then follow the prompts to download the application package. To download the instructions, go to “Download Application Package” and select “Instructions.”
Eligible Applicants: The FY 2012 CTG is an open and competitive solicitation, available to State, local, tribal, and territorial governments; and those non-profit associations and, organizations, including community and faith-based organizations, with a national scope and with a demonstrable expertise relevant to the focus area for which grant funding is requested; and non-profit higher education institutions with existing programs which address the focus area for which grant funding is requested.
FEMA requires substantial involvement with these competitive training grants because it collaborates and reviews the curricula of the training as it is developed to assure that the curricula appropriately reflects FEMA’s mission and the National Preparedness Goal. In addition, substantial involvement is needed because it evaluates whether the trainers have sufficient credentials to carry out the training; it collaborates and reviews whether sufficient state, tribal and local personnel are attending the trainings and may offer suggestions on how to improve attendance; it collaborates and assures that training provided is sufficiently national in scope so that all areas of the Nation are included; and assures that educational institutions fully appreciate the concrete nature of the deliverables needed. Additional detailed requirements necessitating substantial involvement are set forth in the Program Terms and Conditions at paragraphs 13 through 30.
Program Overview and Priorities:
In FY 2012, the emphasis is on the development and delivery of courses in one of the following three focus areas:
Focus Area 1: Whole Community Inclusive PlanningTraining is needed to enhance the ability of local jurisdictions, tribal governments, and community organizations to develop and conduct inclusive emergency planning processes. The purpose of this training will be to provide emergency managers, community leaders and members of community organizations with a greater understanding of the roles each has to play in ensuring that the whole community is actively involved in planning for, responding to, and recovering from the full range of threats and hazards. The training will identify key challenges that can hinder successful collaborative efforts as well as solutions to overcome those challenges. Target audiences include emergency planners, first responders, people with disabilities of all ages, families, people from diverse language and cultural backgrounds, and social service and advocacy organizations serving traditionally underserved and under-included populations. Within this focus area, consideration should be given to address children preparedness and reunification efforts as it relates to whole community inclusive planning. This effort is designed to raise awareness on the importance of having reunification plans in place should a disaster strike without advanced warning.This focus area is aligned with the community resilience and planning core capabilities of the Mitigation Mission Area Capabilities and Preliminary Targets as described in the National Preparedness Goal, September 2011.
Focus Area 2: Cybersecurity and Cyber Incident Awareness
Cybersecurity training should prepare participants to identify, prevent, protect against, respond to, and recover from cyber incidents at the state and local level. Training programs in this focus area should be directed to information technologists tasked with the creation and maintenance of computer networks and information systems for state and local emergency responders, government managers administering these systems, criminal investigators of cyber crimes and others responsible for the protection of critical information systems.
Finally, training programs should be developed with enough flexibility so that they can apply to results from the Threat and Hazard Identification and Risk Assessment (THIRA) that can be implemented at the State and local level to manage risk, including identification of mitigation opportunities and supporting preparedness activities. This focus area is aligned with the cybersecurity core capability within the Protection Mission Area Capabilities and Preliminary Targets as described in the National Preparedness Goal, September 2011.
Focus Area 3: Complex AttacksBased on a series of Joint Counterterrorism Awareness Workshops conducted around the country to address the potential threat of a complex attack incorporating coordinated terrorist assaults against multiple targets, FEMA identified several training needs to enhance first responder joint planning in responding to this type of event. Specifically, training curriculum is needed to fill the following gaps: integrated training for all first responders (e.g., Police, Fire, Emergency Medical Service, etc.) that would have to respond as a team to a complex attack, awareness training for first responders on gathering and recovering tactical intelligence during a crisis, “care under fire” medical training to first responders when medical personnel are overwhelmed or unable to access a crisis site, public messaging training that provides quick information to the public with strategic messaging goals for a prolonged crisis, and training on interoperable communication needs from tactical teams and incident commanders. The purpose of the training is to provide responders and private sector partners with a better understanding of the challenges associated with multi-jurisdictional interdiction and response, planning protocols and tools, and command, control and communications (C3) in a dynamic, complex attack. The training audience should include law enforcement as well as first responders, emergency managers and private sector organizations (e.g., hospitals, hotels, and telecommunication providers). This training should be piloted with first responders and then packaged for institutionalization as a permanent course that can be taught to responders throughout the country. This focus area is aligned with the following core capabilities: interdiction and disruption, on-scene security and protection, operational communications, and operational coordination, of the Prevention and Protection Mission Area Capabilities and Preliminary Targets as described in the National Preparedness Goal, September 2011.
Training Should Be National in Scope. Delivery of training programs will incorporate geographic diversity when offering courses, including providing training at the State, local, tribal and territorial levels across the 56 States and territories. All applicants will be evaluated on their ability to develop and deliver training programs to participants on a national level. Applicants should describe their course delivery methods and demonstrate their ability to reach a national audience, such as instructor led mobile deliveries, resident, or on-line training.
National Preparedness Goal: Whole Community Inclusive Planning is aligned with the community resilience and planning core capabilities of the Mitigation Mission Area Capabilities and Preliminary Targets.Cyber Terrorism Prevention and Cyber Security Awareness is aligned with the cybersecurity core capability within the Protection Mission Area Capabilities and Preliminary Targets.Complex Attacks is aligned with the following core capabilities: interdiction and disruption, on-scene security and protection, operational communications, and operational coordination, of the Prevention and Protection Mission Area Capabilities and Preliminary Targets.
For additional details on the NPG, please refer to http://www.fema.gov/pdf/prepared/npg.pdfhttp://www.dhs.gov/xabout/gc_1208534155450.shtm.
Award Amounts, Important Dates, and Extensions:Available Funding for the FOA: $3,793,600 (Funding for each of the three focus areas will not exceed $1,264,533.33 per area)Projected Award Start Date(s): 10/01/2012Projected Award End Date(s): 09/30/2015Period of Performance: 36 Months
Period of Performance: Is an extension to the period of performance permitted?
The period of performance of this grant is 36 months. Extensions to the period of performance will be considered only through formal requests to FEMA with specific and compelling justifications as to why an extension is required.
III. Eligibility Information
Whole Community Approach to Emergency ManagementA community-centric approach for emergency management that focuses on strengthening and leveraging what works well in communities on a daily basis offers a more effective path to building societal security and resilience. By focusing on core elements of successful, connected, and committed communities, emergency management can collectively achieve better outcomes in times of crisis, while enhancing the resilience of our communities and the Nation. The three core principles of Whole Community—understanding and meeting the actual needs of the whole community, engaging and empowering all parts of the community, and strengthening what works well in communities on a daily basis—provide a foundation for pursuing a Whole Community approach to emergency management through which security and resiliency can be attained.
Truly enhancing our Nation’s resilience to all threats and hazards will require the emergency management community to transform the way the emergency management team thinks about, plans for, and responds to incidents in such a way to support community resilience. It takes all aspects of a community to effectively prevent, protect against, mitigate, respond to, and recover from threats and hazards. It is critical that individuals take responsibility for their own self-preparedness efforts and that the community members work together to develop the collective capacity needed to enhance their community’s security and resilience.
IV. Funding Restrictions
Federal employees are prohibited from serving in any capacity (paid or unpaid) on any proposal submitted under this program. Federal employees may not receive funds under this award.
Equipment: Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially high cost items and those subject to rapid technical advances. Large equipment purchases must be identified and explained. For more information regarding property management standards for equipment, please reference 2 CFR Part 215, for Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations located at http://www.whitehouse.gov/omb/fedreg/2004/040511_grants.pdf. To the extent State and local governments and tribal entities are eligible, please see 44 CFR Part 13.32 pertaining to those entities. While there is no similar regulation on equipment disposition for for-profit entities, they may be eligible as well under the Guidance. There is guidance on gains and losses for disposition of equipment under 48 CFR Part 31.205-16 (FAR) that would pertain to for-profits.
Fringe Benefits: Fringe benefits should be based on actual known costs or an established formula. Fringe benefits on overtime hours are limited to Federal Insurance Contributions Act (FICA), Workman’s Compensation, and Unemployment Compensation.
V. Application Review and Selection Information
Application Selection Process:
Proposals must clearly demonstrate the applicant's ability to design, develop, and deliver a training program that is national in scope and provides tailored, specialized training to first responders and/or citizens. The CTG funds must enhance the Nation’s capability to prevent, protect against, mitigate, respond to, recover from, risks posed by incidents of national significance, including acts of terrorism and/or catastrophic events in accordance with program guidelines, and guidance from DHS/FEMA. At a minimum, the CTG application must include the following:
1) Program Management Plan: The applicant must provide a complete program management plan for the entire 36 month period of performance. This plan must include:• Goals, objectives, and outcomes of the proposal and the activities to be conducted to accomplish the goals, objectives, and outcomes of the proposal• Complete description of the program management structure addressing how the program will be structured, organized, and managed within the recipient's organization. The applicant must provide an organizational chart and describe how the organization will support the program• A high-level detailed program schedule to reflect the program life cycle and show phases, deliverables, and outcomes• Risk management plan describing the approach for identifying and managing risks, and identifying known or postulated events or factors that could prevent program objectives (cost, schedule, scope, performance, or quality) from being met• Performance-based evaluation plan, including program performance measures that will assess the attainment of goals, objectives, outcomes, and which details a data collection plan including how data will be analyzed• Quality control plan to be incorporated into the development and delivery of programs and courses
2) Work Breakdown Structure: The applicant will provide a work breakdown structure (WBS) as part of the application. A WBS is a task-oriented schematic of activities that organizes, defines and graphically displays the total work to be accomplished in order to achieve the final objectives of a project. Each descending level represents an increasingly detailed definition of the project objective. It is a system for subdividing a project into manageable work packages, components or elements to provide a common framework for scope/cost/schedule communications, allocation of responsibility, monitoring and management.• Program Narrative: Must include an explanation of how the proposal addresses the following elements:o The ability to build sustainable preparedness at the State, local, and tribal levelo A capacity-building component for State, local, and tribal jurisdictions to employ themselves (e.g., job aids, planning tools, performance support tools, etc.)o A process for identifying lessons learned and best practices for inclusion in ongoing Department of Homeland Security effortso An adherence to the precepts of Instructional Systems Design (ISD), and the application of adult learning principles, including problem-based learningo Incorporation of a blended learning approacho Congruence with the National Preparedness Goal, National Preparedness System, National Incident Management System (NIMS), national planning frameworks, and National Infrastructure Protection Plan (NIPP)• Equipment Plan: The applicant must provide an equipment purchasing plan for all proposed equipment purchases that are required to support the program. At a minimum, the plan must detail what equipment will be purchased, why it is necessary, and the costs of the equipment• Detailed Budget: The applicant must provide a detailed budget by program task and by cost object and a summary budget aggregating task costs into the categories of personnel, fringe benefits, travel, equipment, supplies, consultants/contracts, other costs, indirect costs, and separately defined costs for managing and administering the award (M&A), and the total budget. Any category accumulating “other” costs must include detailed descriptions to account for costs. Note, that in accordance with OMB Circulars some costs require pre-approvals before expenditures are made.
The approval of a budget plan submitted as an application for funds does not constitute prior approval for expenditures under an award.o Personnel: Indicate the total projected salary and wages for all project personnel. Compensation paid for employees engaged in activities must be consistent with that paid for similar work within the applicant organization.
o Fringe Benefits: Fringe benefits should be based on actual known costs or an established formula. Fringe benefits on overtime hours are limited to FICA, Workman’s Compensation, and Unemployment Compensation.o Travel: Provide the total projected cost for travel. Applicants should determine costs by the projected number of trips X the number of people traveling X an average cost for travel and per diem (airfare, lodging, meals). Travel for development of training and delivery of training should be separated in the detailed budget, but be included as a single total in the summary budget. Travel at the request of National Training and Education Division (NTED) should be detailed under travel for development of training.o Equipment: Provide the total projected cost of non-expendable items that need to be purchased. Non-expendable equipment is tangible property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit. Organization’s own capitalization policy and threshold amount for classification of equipment may be used. Expendable items should be included either in the “Supplies” category or in the “Other” category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially high cost items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the “Contracts” category. Large equipment purchases must be identified and explained. For more information regarding property management standards for equipment, please reference 2 CFR Part 215, located at http://www.whitehouse.gov/sites/default/files/omb/assets/omb/circulars/a110/2cfr215-0.pdfo Supplies: Provide the total projected cost of supplies (e.g. office supplies, postage, training materials, copying paper, and other expendable items such as books and hand held tape recorders). Organization’s own capitalization policy and threshold amount for classification of supplies may be used. Generally, supplies include any materials that are expendable or consumed during the course of the project.o Construction Costs: Construction costs are not allowable under this solicitation.o Consultants/Contracts: Provide the total projected cost of consultants and contracts. The type of consultant/contract must be identified and justified.o Other Costs: Provide a total projected cost of miscellaneous items (e.g., reproduction, telephone, janitorial or security services, and investigative or confidential funds).o Indirect Costs: Indirect costs are allowable only if the applicant has an approved indirect cost rate with the cognizant Federal agency. A copy of the approved rate (a fully executed, agreement negotiated with the applicant’s cognizant federal agency) is required at the time of application. Indirect costs will be evaluated as part of the application for Federal funds to determine if allowable and reasonable.
Specifically, grantees should apply the training indirect cost rate (when it is available) or the “offsite” indirect cost rate (when a training rate is not available). The full organized research negotiated rate should not be applied to these training awards. Written exceptions will be made in rare cases upon request and with adequate justification. FEMA will work closely with the grantee to determine the appropriateness of indirect costs for the type of activity and location proposed in the application, in accordance with the negotiated indirect cost rates approved by the grantee’s cognizant federal agency.
Funds will not be made available for obligation, expenditure, or drawdown until the applicant’s budget and budget narrative have been approved by FEMA.
1. Upon approval of an application, the grant will be awarded to the grantee. The date that the award documents are issued is the “award date.” Notification of award approval is made through the Non-Disaster (ND) Grants System. Once an award has been approved, a notice is sent to the authorized grant official. Follow the directions in the notification to accept your award documents. The authorized grant official should carefully read the award and special condition documents. If you do not receive a notification, please contact your FEMA Program Office for your award number. Once you have the award number, contact the ND Grants Help Desk at (800) 865-4076, to obtain the username and password associated with the new award. 2. FEMA will provide an award package to the Applicant for successful sub-applications. Sub-applicants will receive notice of award from the Applicant. Award packages include an award letter, FEMA Form 76-10A, and Articles of Agreement, which must be signed by the Applicant and returned to FEMA for approval before funds can be obligated.
The period of performance is 36 months and begins on the Project Period/Budget Period start date listed in the award package. Any unobligated funds will be de-obligated at the end of the close-out period. Extensions to the period of performance will be considered only through formal requests to FEMA with specific and compelling justifications why an extension is required. All extension requests must be submitted to FEMA at least 60 days prior to the end of the period of performance and must address:
• Reason for delay;• Current status of the activity/activities;• Approved period of performance termination date and new project completion date;• Remaining available funds, both Federal and non-Federal;• Budget outlining how remaining Federal and non-Federal funds will be expended;• Plan for completion including milestones and timeframes for achieving each milestone and the position/person responsible for implementing the plan for completion; and • Certification that the activity/activities will be completed within the extended period of performance without any modification to the original Statement of Work approved by FEMA.
Administrative and Federal Financial Requirements:
All successful applicants for all DHS grant and cooperative agreements are required to comply with DHS Standard Administrative Terms and Conditions available on page 6 of http://www.dhs.gov/xlibrary/assets/cfo-financial-management-policy-manual.pdf. A complete list of Federal Financial Requirements is available at: http://www.whitehouse.gov/omb/grants_forms. The recipient and any sub-recipient(s) must, in addition to the assurances made as part of the application, comply and require each of its subcontractors employed in the completion of the project to comply with all applicable statutes, regulations, executive orders, OMB Circulars, terms and conditions of the award, and the approved application.
Reporting requirements must be met throughout the life of the grant (refer to the program guidance and the special conditions found in the award package for a full explanation of these requirements). Any reports or documents prepared as a result of this grant shall be in compliance with Federal “plain English” policies, directives, etc. Please note that the Payment and Reporting System (PARS) will prevent access to funds if reporting requirements are not met on a timely basis.
1. Federal Financial Report (FFR) – required quarterly. Obligations and expenditures must be reported on a quarterly basis through the FFR (SF-425),which replaced the SF-269 and SF-272, which is due within 30 days of the end of each calendar quarter (e.g., for the quarter ending March 31, the FFR is due no later than April 30). A report must be submitted for every quarter of the period of performance, including partial calendar quarters, as well as for periods where no grant activity occurs. Future awards and fund draw downs may be withheld if these reports are delinquent. The final FFR is due 90 days after the end date of the performance period.
2. Semi-Annual Progress Report (SAPR) – required semi-annually. Following an award, the awardees will be responsible for providing updated obligation and expenditure information on a regular basis. The SAPR is due within 30 days after the end of the reporting period (July 30 for the reporting period of January 1 through June 30, and on January 30 for the reporting period of July 1 through December 31). Future awards and fund drawdowns may be withheld if these reports are delinquent. The final SAPR is due 90 days after the end date of the award period. 3. Financial and Compliance Audit Report. Recipients that expend $500,000 or more of Federal funds during their fiscal year are required to submit an organization-wide financial and compliance audit report. The audit must be performed in accordance with GAO’s Government Auditing Standards, located at http://www.gao.gov/govaud/ybk01.htm, and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, located at http://www.whitehouse.gov/sites/default/files/omb/circulars/a133_compliance/2011/Compliance_Supplement_March-2011.pdf Audit reports are currently due to the Federal Audit Clearinghouse no later than nine months after the end of the recipient’s fiscal year. In addition, the Secretary of Homeland Security and the Comptroller General of the United States shall have access to any books, documents, and records of recipients of FY 2012 HSNTP assistance for audit and examination purposes, provided that, in the opinion of the Secretary or the Comptroller, these documents are related to the receipt or use of such assistance. The grantee will also give the sponsoring agency or the Comptroller, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the grant.
4. Monitoring. Grant recipients will be monitored periodically by FEMA staff, both programmatically and financially, to ensure that the project goals, objectives, performance requirements, timelines, milestone completion, budgets, and other related program criteria are being met.
5. Grant Close-Out Process. Within 90 days after the end of the period of performance, grantees must submit a final FFR and final progress report detailing all accomplishments throughout the period of performance. After these reports have been reviewed and approved by FEMA, a close-out notice will be completed to close out the grant. The notice will indicate the period of performance as closed, list any remaining funds that will be deobligated, and address the requirement of maintaining the grant records for three years from the date of the final FFR. The grantee is responsible for returning any funds that have been drawndown but remain as unliquidated on grantee financial records. Required submissions: (1) final SF-425, due 90 days from end of grant period; and (2) final progress report, due 90 days from the end of the grant period.
VII. DHS FEMA Contact Information
Grant Programs Directorate (GPD). FEMA GPD’s Grants Management Division will provide fiscal support, including pre- and post-award administration and technical assistance, to the grant programs included in this solicitation. Additional guidance and information can be obtained by contacting the FEMA Call Center at (866) 927-5646 or via e-mail to
VIII. Other Critical Information
1. Technical Assistance Program and Planning Support. The Technical Assistance Program provides direct support assistance on a first-come, first-served basis (and subject to the availability of funding) to eligible organizations to enhance their capacity and preparedness to prevent, protect against, respond to, and recover from terrorist and all hazard threats. In addition to the risk assessment assistance already being provided, FEMA also offers a variety of other direct support assistance programs.
The Technical Assistance Program also provides access to planning support. The planning support aids jurisdictions by increasing their understanding of the complex issues faced in planning for various hazards and threats. This support includes leveraging subject matter experts from around the country as well as enabling knowledge transfer from jurisdiction to jurisdiction.
2. Lessons Learned Information Sharing (LLIS) System. LLIS is a national, online, secure website that houses a collection of peer-validated lessons learned, best practices, and other relevant homeland security documents. LLIS facilitates improved preparedness nationwide by providing response professionals with access to a wealth of validated front-line expertise on effective planning, training, equipping, and operational practices for homeland security.
The LLIS website also includes a national directory of homeland security officials, as well as an updated list of homeland security exercises, events, and conferences. Additionally, LLIS includes online collaboration tools, including secure email and message boards, where users can exchange information. LLIS uses strong encryption and active site monitoring to protect all information housed on the system. The LLIS website is http://www.llis.gov.
3. Information Bulletins. Information Bulletins (IBs) provide important updates, clarifications and policy statements related to FEMA grant programs. Grantees should familiarize themselves with the relevant publications. Information Bulletins can be found at: http://www.fema.gov/government/grant/bulletins/index.shtm
IX. How to Apply
X. Application and Submission Information
1. Application via www.grants.gov. All applicants must file their applications using the Administration’s common electronic “storefront” - www.grants.gov. Eligible grantees must apply for funding through this portal, accessible on the Internet at www.grants.gov.2. The application must be completed and submitted through the ND Grants system located at https://portal.fema.gov. Training for submitting the applications via ND Grants can be found at http://www.fema.gov/government/grant/ndgms.shtm
The program title listed in the CFDA is “State and Local Homeland Security National Training Program”. The CFDA number is 97.005.
1. Following the concept paper review, selected applicants will be invited to submit a full proposal. Full proposals will require a 20-page, double-spaced submission entailing more in-depth selection criteria and concluding with a rigorous and comprehensive competitive peer review process by independent Subject Matter Experts (SMEs). Final awards will be made on or before September 30, 2012.
2. CTG Concept Paper Template and Selection Criteria
3. The applicant is required to adhere to the following concept paper template section headings, page restrictions, and selection criteria.
Section 2: Training Program Narrative (Limit - 2 Pages)
Section 3: Training Analysis, Design, and Development (Limit - 1 Page)
Section 4: Training Implementation and Evaluation (Limit - 1 Page)
Section 6: Budget Section (Limit - 2 Pages)
Page 1 - Provide total estimated costs for the following general categories: Personnel, Fringe Benefits, Travel, Equipment, Supplies, Consultants/Contracts, Other Costs, Indirect Costs, and Total Estimated Budget; ensure allocations are defensible, particularly for equipment, travel, and staffing; provide a defensible indirect cost rate (if applicable). Applicants must provide this one-page itemized budget listing using the prescribed elements stated below. • Personnel: Indicate the total projected salary and wages for all project personnel. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. • Fringe Benefits: Fringe benefits should be based on actual known costs or an established formula. Fringe benefits on overtime hours are limited to FICA, Workman’s Compensation, and Unemployment Compensation. • Equipment: Provide the total projected cost of non-expendable items that need to be purchased. Non-expendable equipment is tangible property having a useful life of more than two years. (Note: Organization’s own capitalization policy and threshold amount for classification of equipment may be used). Expendable items should be included either in the “Supplies” category or in the “Other” category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially high cost items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the “Contracts” category. Large equipment purchases must be identified and explained. For more information regarding property management standards for equipment, please reference 2 CFR Part 215, located at http://www.whitehouse.gov/omb/fedreg/2004/040511_grants.pdf.• Supplies: Provide the total projected cost of supplies (e.g. office supplies, postage, training materials, copying paper, and other expendable items such as books and hand held tape recorders). Organization’s own capitalization policy and threshold amount for classification of supplies may be used. Generally, supplies include any materials that are expendable or consumed during the course of the project. • Consultants/Contracts: Provide the total projected cost of consultants and contracts. The type of consultant/contract must be identified and justified. • Other Costs: Provide a total projected cost of miscellaneous items (e.g., rent, reproduction, telephone, janitorial or security services, and investigative or confidential funds) • Indirect Costs: Indirect costs are allowable only if the applicant has an approved indirect cost rate with the cognizant Federal agency. A copy of the approved rate (a fully executed, agreement negotiated with the applicant’s cognizant federal agency) is required at the time of application. Indirect costs will be evaluated as part of the application for Federal funds to determine if allowable and reasonable.